Insights | HypeRaise - Fundraising Resources for Athletic Programs

The Volunteer Handoff Problem: How to Keep Institutional Knowledge When Leadership Changes

When a booster club president or team parent moves on, critical fundraising knowledge often leaves with them. This post covers how to document processes and use the right tools to make leadership transitions smooth.

How to Communicate Campaign Progress to Parents Without Overwhelming Them

Too many updates create noise. Too few leave families in the dark. This post outlines a simple communication cadence that keeps parents informed and motivated throughout a campaign.

What Every Volunteer Treasurer Needs to Know About School Fundraising Finances

Many booster club treasurers are parents who volunteered with no formal finance background. This post covers the basics of tracking income, managing expenses, and staying compliant without becoming an accountant.

How to Onboard Parent Volunteers for Your Fundraising Campaign

Volunteer-run campaigns succeed when roles are clear and tools are easy to use. This post walks through how to recruit, brief, and support parent volunteers so they can contribute without constant hand-holding.

A Coach's Guide to Running a Fundraiser Without Losing Practice Time

Coaches are not fundraising professionals, and they should not have to act like one. This post gives coaches a simple, time-efficient framework for managing their program's campaign without it taking over their season.

How to Reach Alumni and Community Members Who Are Not Sports Parents

Parents are the easiest audience to reach, but they are not the only one. This post covers how programs can expand their donor base to include alumni, local businesses, and community supporters.

Writing a Thank-You Message That Actually Means Something to a Donor

Generic thank-you emails get ignored. This post covers what makes donor acknowledgment effective and provides a framework programs can use immediately without a communications team.

How to Use a Donor Wall to Recognize Supporters Without Overspending

Recognition does not require printing plaques or mailing gifts. This post explains how a digital donor wall builds community, encourages giving, and costs programs very little to maintain.

What Donors Actually Want to Know Before They Give

Unclear goals and vague impact statements are the primary reason potential donors hesitate. This post identifies the information donors look for and how programs can communicate it clearly.

How to Turn One-Time Donors Into Long-Term Program Supporters

Most school programs treat every campaign as a fresh start. This post outlines a retention approach that keeps donors engaged between campaigns and increases giving over time.

Building a Year-End Financial Report for Your Athletic Program

Transparent reporting at the end of each school year builds trust with parents, donors, and district administrators. This post outlines what to include and how to present it clearly.

How to Create a Fundraising Policy Your District Will Actually Approve

Many schools lack a formal fundraising policy, which leads to inconsistent practices and potential liability. This post provides a practical framework for building one that satisfies district leadership.

What Booster Clubs Get Wrong About Program Finances

Booster clubs often operate outside the visibility of school administration, creating compliance and accountability gaps. This post explains what those gaps look like and how programs can close them.

The Administrative Cost of Informal Fundraising and How to Reduce It

Cash collections, paper forms, and untracked donations create a hidden workload for administrators. This post quantifies the cost and outlines a more structured approach.

How Athletic Directors Can Manage Fundraising Across Multiple Sports Programs

When every sport runs its own fundraiser independently, the athletic director ends up with no visibility and no control. This post covers how centralized administration changes that dynamic.

How to Build a Fundraising Calendar That Works for Your Entire Athletic Department

Running multiple sports programs means managing multiple fundraising windows without cannibalizing each other. This post shows how athletic directors can build a year-round calendar that keeps campaigns organized and donor fatigue low.

Why Most School Fundraisers Underperform and What to Do About It

Underperforming campaigns usually share a few common problems: unclear goals, poor communication, and no system for following up with donors. This post identifies the root causes and offers practical fixes.

What a High-Performing Athletic Fundraising Campaign Looks Like

There are consistent patterns in programs that raise more year over year. This post breaks down the structure, timeline, and communication cadence that separates strong campaigns from average ones.

The Case for Running One Centralized Campaign Instead of Multiple Small Ones

Fragmented fundraising creates more work for administrators and less clarity for donors. This post explains why consolidating campaigns under one platform improves results and reduces volunteer burnout.

How to Set a Realistic Fundraising Goal for Your Athletic Program

Most programs set fundraising goals based on what they raised last year, not on what they actually need. This post walks athletic directors through a needs-first budgeting approach and how to translate that into a campaign target families will support.

Fundraising Resources for Athletic Programs

Fundraising Strategy

Program Administration

Donor Engagement

Coach and Volunteer Resources